Paperless Business Systems (eRequester): Financial Accountability and Real-time Purchasing Visibility
Randy L. Pape, PresidentRandy Pape’s background in organizational psychology, prior to his stint in financial systems consulting, has transpired into an agile merit-based management approach at Paperless Business Systems, focused on solving customers’ ERP and workflow requirements. At their Seattle headquarters, his team is highly process driven and focused on making their customers’ complex purchasing and accounting tasks easier. “We differentiate ourselves from other e-procurement software providers with our easy-to-use interface and tight integration with a number of popular accounting systems,” says Pape, President of Paperless Business Systems (Paperless).
Businesses that have historically used paper-based purchasing systems require electronic ordering and a transparent transaction system, with workflow and collaboration, to handle their purchasing needs as they scale. Paperless’ eRequester is a web-based purchasing and expense management software suite of over 20 modules that give customers flexibility to choose individual solutions that meet their specific objectives. eRequester allows them to define and implement standardized purchasing practices, which streamline and manage supply chains.
At its core, the eRequester system includes requisitions, purchase orders and approval routing. A powerful addition to financial infrastructure, the system’s easy-to-use web interface helps to manage expenditures, create visibility, and provide internal controls to aid with SOX compliance for purchase and expense requests and approvals. To establish a uniform purchasing process for requisitions, eRequester’s purchasing module can be tailored to apply logic or trigger actions based on different data elements, such as project, department, user, vendor and numerous other variables. “This offers real-time visibility to see the status of requisitions and purchase orders at any point throughout the procurement process,” says Pape. And the workflow module offers flexible administrative controls over purchasing based on a customer’s approval routing requirements, with the aim of providing financial managers the tools to monitor and control spending. According to Glenn Goddard, Controller, ImmunoGen, Inc., a Paperless customer for over 10 years, “eRequester has dramatically improved our internal controls over purchasing, we’ve been able to cut way down on the paperwork. eRequester is intuitive and easy-to-use and the product support has been exceptional. I’d recommend eRequester and Paperless Business Systems to anybody.”
eRequester has proven integrations with Sage and many other accounting systems
Implemented on premises or as a SaaS solution, eRequester allows for multiple configurations and fully integrates with ERP accounting systems including Sage 100 (MAS90/200), Sage 300 (AccPac) and many others. The integration provides real-time linkages to vendors, GL accounts, inventory items, project or job numbers, budgets, and ship-to addresses. This also enables the creation of purchase, expense or receiving transactions in a customer’s accounting system. The solutions’ add-on modules can provide secure access to financial reporting data, real-time budget information, and inventory management. “Paperless can integrate eRequester with other ERP or accounting systems a customer is utilizing as a custom solution,” adds Pape.
Being a Gold Development Partner of Sage Software, Paperless has been able to provide Sage’s clients with advanced web-based applications as powerful extensions of their accounting software, for purchasing, expense management, approval routing, and inventory management. “We have integrated eRequester with Sage 100, 300 and 500 and we are in the process with X3,” says Pape.
Paperless also provides accounting system implementation, custom web development and IT consulting services to a range of customers including Expedia, Microsoft, Zumiez, Crown Media Holdings, Abbott Labs, Eddie Bauer and numerous other leading businesses.
Paperless is introducing new modules that can leverage the approval routing process built into eRequester, such as time-tracking, contract management and AP workflow. “Our customers often request us to build enhancements in eRequester, consult on their ERP and accounting systems, and help with their IT infrastructure, based on their satisfaction with our eRequester product and its integration with their ERP systems,” remarks Pape.